We appreciate your visit to our website and your interest in Synaxon UK Ltd. The protection of your personal information is important to us. With this privacy statement, we therefore inform you about what personal data and other information we collect and store during your visit to our website, and for what purpose we use it, as well as about your rights with regard to the use of your personal data. If you have any further questions regarding the handling of your personal data, please feel free to contact our Data Protection Officer (see contact details below).
Responsible for data processing
Responsible within the meaning of the General Data Protection Regulation (GDPR) is
Synaxon UK Ltd., Xpdia House, Cinnamon Park, Crab Lane, Warrington, WA2 0XP
Telephone: +44 300 304 7844
Collection of general data and information
When accessing our online offer, your browser automatically transmits general data and information to our web server. This general data and information is stored in the log files of the server. The following data is recorded:
- the web browser you are using (type and version)
- the operating system you are using
- referrer URL, ie the last visited website
- IP address of the accessing computer
- date and time of your visit to our website
- which sub web pages you visited
- amount of data sent
- the transferred amount of data
- other similar data and information that provides security in the event of attacks on our IT systems.
We use this log data without assignment to your person or other profiling. This data is used for statistical evaluations for the purpose of operation, security and optimization of our online offer, but also for the anonymous collection of the number of visitors to our online offering (traffic), as well as to determine the extent and nature of the use of our online services.
The processing is carried out in accordance with Art. 6 para. 1 lit. f GDPR due to our legitimate interest in improving the stability and functionality of our online offering. A transfer or other use of the data does not take place. However, we reserve the right to check the server log files retrospectively, if specific evidence points to unlawful use.
Purpose and legal basis
You can use our online offer without disclosure of your identity and without providing personal data. Insofar as there is the possibility of providing personal data (for example name, e-mail address, telephone number) within our online service, you expressly provide this information on a voluntary basis, for example as part of a registration, subscription for a newsletter or via the contact form. The data voluntarily provided by you will only be stored and used by us for the purpose for which you have given us the data.
Duration of storage of personal data
The duration of the storage of personal data is determined by the respective legal retention period. After the deadline, the corresponding data is routinely deleted, if it is no longer required for contract fulfillment or contract initiation and / or we have no legitimate interest in the re-storage.
If data is to be deleted due to the exercise of intervention rights (for example in the case of the assertion of a cancellation claim or the revocation of a consent), the corresponding data will be deleted immediately.
Your personal data is encrypted and transmitted over the internet to our servers. We use SSL encryption (Secure Socket Layer) for data transmission.
Transfer of personal data to third parties
We only use your personal data for the purpose for which you have given us your data.
Insofar as external service providers are used by us as part of the provision of services, their access to the data is also solely for the purpose of providing services. Through technical and organizational measures, we ensure compliance with data protection regulations and also commit our external service providers to this.
In addition, we will not share your information with third parties without your express consent. A transfer of your personal data takes place only, if you have consented to the data transfer, or if we are entitled or obliged by law, or by a decision of the authorities or court. In particular, this may be dissemination for law enforcement, security, or intellectual property rights enforcement purposes.
Contacting / Contact form
When contacting us (for example via contact form or e-mail), personal data is collected. The respective contact form shows which data is collected in the case of a contact form. In any case, it is necessary to provide a valid e-mail address so that we know who the request came from in order to answer it. Further information can be provided voluntarily.
The data is stored and used exclusively for the purpose of answering your request or for establishing contact, and the associated technical administration.
The data processing for the purpose of contacting us is in accordance with Art. 6 para. 1 p. 1 lit. a GDPR based on your voluntarily granted consent.
If your contact is aimed at concluding a contract, then Art. 6 para. 1 lit. b GDPR is additional legal basis for the processing. Your data will be deleted after final processing of your request, provided that no legal storage requirements are in conflict.
If you use the contact form to contact a Synaxon member, you must also provide personal information such as your name and e-mail address. We collect and use this information solely for the purpose of responding to your request. Your data will be automatically saved and forwarded to the Synaxon member selected by you to process your request. Afterward the data will be deleted from our records. Data processing takes place in accordance with Art. 6 para. 1 p. 1 lit. a GDPR based on your voluntarily granted consent.
Commentary on this website
If you want to use the comment function of our online offer, you must provide your name or a pseudonym. When your comment is published, your name will be published if you did not write under a pseudonym.
In addition to this information, information about the time the comment is generated and your IP address are also logged and stored. The storage of the IP address is made for security reasons and in the event that the data subject violates the rights of third parties, or the comment contains illegal content.
Legal bases for the storage of your data are Art. 6 para. 1 lit. a and f GDPR. We reserve the right to delete comments if they are objected to by third parties as unlawful.
You can subscribe to the follow-up comments on a comment you have submitted. For this you have to enter your e-mail address. You can unsubscribe from ongoing comment subscriptions at any time via a link in the info e-mails.
When registering and confirming, your IP address and the time will be saved in addition to your e-mail address in order to be able to prove your registration in case of doubt. Legal bases for the storage of your data are Art. 6 (1) lit.a and f GDPR.
On several pages, we use so-called cookies. Cookies are used to make our service more user-friendly and effective. Cookies are small text files that are stored on your device via your browser. In the cookies, information is stored, each resulting in connection with the specific terminal used. However, this does not mean that we are immediately aware of your identity. Cookies only require minimal storage space and do not affect your device. Most browsers are set to automatically accept cookies. Please note that certain cookies are therefore already set as soon as you enter our online offer.
If individual cookies implemented by us are used to process personal data, the processing is carried out in accordance with Art. 6 para. 1 lit. f GDPR to safeguard our legitimate interests in the best possible functionality of our online offer, as well as a customer-friendly and effective design of the site visit.
We use so-called tracking tools to analyse the data traffic through our online service. In this way, we find out, for example, which contents of our online services are particularly popular and at which times our online services are used most intensively. The tools we use are described below.
The legal basis for the tracking measures listed below is Art 6 para. 1 lit. f GDPR. With the implemented tracking measures we aim to ensure a demand-oriented design and continuous optimisation of our online services. On the other hand, we use tracking measures to statistically record the use of our online services. These interests are to be regarded as legitimate within the meaning of the aforementioned regulation.
We use Google Analytics, a web analysis service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website (including the shortened IP address) is usually transmitted to a Google server in the USA and stored there.
This website uses Google Analytics exclusively with the extension “_anonymizeIp()”, which ensures an anonymization of the IP address by shortening and excludes a direct personal relationship.
As a result of the extension, your IP address will previously be shortened by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.
In these exceptional cases, such processing is carried out in accordance with Art. 6 Para. 1 letter f GDPR on the basis of our legitimate interest in the statistical analysis of user behaviour for optimisation and marketing purposes. This data is automatically deleted after 26 months.
On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide us with other services relating to website and internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data.
You can prevent the storage of cookies by a corresponding setting of your browser software; however, we point out that in this case you may not be able to fully use all functions of this website. You can also prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading the browser plug-in available under the following link and install: https://tools.google.com/dlpage/gaoptout?hl=en-GB
As an alternative to the browser plug-in or within browsers on mobile devices, please click on the following link to set an opt-out cookie the detection by Google Analytics within this website in the future prevents (this opt-out cookie works only in this browser and only for this domain, delete your Cookies in this browser, you must click this link again): Click here to be excluded from the Google Analytics measurement.
The use Hotjar, a web analysis service of Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta.
Hotjar records movements on the observed web pages in so-called heatmaps. This enables us to recognize anonymously where visitors click and how far they scroll. This enables us to make our online offering better and more customer-friendly.
All data is collected without us being able to link it to specific users. We can only understand how the mouse moves, where it was clicked and how far it was scrolled.
Furthermore, the IP address of the accessing computer, the screen size of the device, the device type, information about the browser, the country from which it was accessed and the preferred language are recorded. If personal data is displayed on a website, it is automatically hidden by Hotjar.
Hotjar stores this information in a pseudonymized user profile. The information is neither used by Hotjar nor by us to identify individual users nor is it combined with other data about individual users.
You can prevent Hotjar from collecting information about your visit to our website and setting Hotjar tracking cookies on other websites by clicking on the following link and following the instructions there: Hotjar Opt-out https://www.hotjar.com/opt-out.
In some places, we use social plug-ins from the social networks Facebook and Google+ as well as the short message network Twitter in our online offering on the basis of Art. 6 Para. 1 letter f GDPR in order to make our company better known. The underlying advertising purpose is to be regarded as a legitimate interest within the meaning of the GDPR.
Our online offering uses so-called social plugins (“plugins”) of the social network Facebook, which is operated by Facebook Inc, 1 Hacker Way, Menlo Park, CA 94025, USA (“Facebook”). The plugins are marked with a Facebook logo and the addition “Share”.
When you visit a website on our online offer that contains such a plugin, your browser establishes a direct connection to the Facebook servers. The content of the plugin is transmitted directly from Facebook to your browser, which then integrates it into the website.
By integrating the plugin, Facebook receives the information that you have called up the corresponding page of our online offer, even if you do not have a Facebook profile or are not currently logged on to Facebook. This information (including your IP address) is transmitted directly from your browser to a Facebook server in the USA and is then stored there.
If you are logged in to Facebook, Facebook can immediately associate your visit to our website with your Facebook profile. If you interact with the plugins, for example by clicking the “Share” button or making a comment, the corresponding information is transmitted directly from your browser to a Facebook server and stored there. The information is also published on your Facebook profile and displayed to your Facebook friends.
The described data processing processes take place according to art. 6 para. 1 lit. f GDPR on the basis of the legitimate interests of Facebook in the insertion of personalised advertising in order to inform other users of the social network about your activities on our website and for the demand-oriented design of the service.
If you do not want Facebook to associate the data collected through our online service directly with your Facebook profile, you must log out of Facebook before visiting our online service.
Google is certified for the US European Privacy Shield, which guarantees compliance with the data protection level applicable in the EU.
The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your rights and setting options for the protection of your privacy can be found in the Facebook data protection information.
Our online offer uses so-called social plugins (“plugins”) of the social network Google+, which is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). The plugins are marked with a Google+ logo and the addition “Recommend”.
If you access a website of our online offer that contains such a plugin, your browser establishes a direct connection to the Google servers. The content of the plugin is transmitted by Google directly to your browser and integrated into the website.
By integrating the plugin, Google receives the information that you have called up the corresponding page of our online offer, even if you do not have a Google+ profile or are not currently logged in to Google+. This information (including your IP address) is transmitted directly from your browser to a Google server in the USA and stored there.
If you are logged in to Google+, Google can immediately associate your visit to our website with your Google+ profile. If you interact with the plugins, for example by pressing the “G+” button, the corresponding information is transmitted directly from your browser to a Google server and stored there. The information will also be published on your Google+ profile and displayed to your contacts.
The described data processing processes take place according to Art. 6 Abs. 1 lit. f GDPR on the basis of the justified interests of Google in the insertion of personalised advertisement, in order to inform other users of the social network about your activities on our web page, and for the demand-oriented arrangement of the service.
If you do not want Google to associate the data collected through our online offering directly with your Google+ profile, you must log out of Google+ before visiting our online offering.
Google is certified for the US European Privacy Shield, which guarantees compliance with the data protection level applicable in the EU.
The purpose and scope of the data collection and the further processing and use of the data by Google as well as your rights and setting options for the protection of your privacy can be found in Google’s data protection information: https://www.google.com/intl/de/policies/privacy/
Our online offering uses so-called social plugins (“plugins”) of the short message network Twitter, which is operated by Twitter Inc. 1355 Market Street, Suite 900, San Francisco, CA 94103, USA, (“Twitter”). The plugins are marked with the Twitter logo.
If you call up a page of our online offer which contains such a plugin, your browser establishes a direct connection to Twitter servers. The content of the plugin is transmitted by Google directly to your browser and integrated into the website.
By integrating the plugin, Twitter receives the information that you have called up the corresponding page of our online offer. This information (including your IP address) is transmitted directly from your browser to a Twitter server in the USA and stored there.
If you are logged in to Twitter, Twitter can immediately associate your visit to our website with your Twitter account. If you interact with the plugins, for example by clicking the Twitter button, you can link the contents of our websites on your Twitter profile. This allows Twitter to associate the visit to our websites with your user account.
The described data processing processes take place according to art. 6 par. 1 lit. f GDPR on the basis of the legitimate interests of Twitter in the insertion of personalised advertising in order to inform other users of the network about your activities on our website, and for the demand-oriented design of the service.
If you do not want Twitter to associate the data collected via our online offer directly with your Twitter account, you must log out of Twitter before visiting our online offer.
Twitter is certified for the US European data protection agreement “Privacy Shield”, which guarantees compliance with the data protection level applicable in the EU.
The purpose and scope of the data collection and the further processing and use of the data by Twitter as well as your relevant rights and setting options for the protection of your privacy can be found in the Twitter data protection information: https://twitter.com/de/privacy
Protection of minors
Children and young people under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians. We do not specifically request personal data from children or young people, do not consciously collect it and do not pass it on to third parties.
We have taken extensive technical and operational security precautions to protect your data stored with us from accidental or intentional manipulation, loss, destruction and access by unauthorized persons. Our security precautions are regularly reviewed and adapted to technological progress.
Rights of the data subject
The applicable data protection law grants you various rights regarding the processing of your personal data.
As data subject, you have:
- the right of access under Article 15 GDPR,
- the right to rectification under Article 16 of the GDPR,
- the right to erasure (‘right to be forgotten’) under Article 17 GDPR,
- the right to restriction of processing under Article 18 GDPR,
- notification obligation regarding rectification or erasure of personal data or restriction of processing under Article 19 GDPR,
- the right to object under Article 21 GDPR (see below) as well as
- the right to data portability according to Article 20 GDPR.
Right to object (Article 21 GDPR)
If we process your personal data as part of a balance of interests based on our overriding interest, you have the right at any time, for reasons that arise from your particular situation, to file an objection against this processing with effect for the future.
If you exercise your right of objection, we will cease processing the data concerned, unless we can demonstrate compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves the assertion, exercise, or defense of legal claims.
If personal data is processed by us in order to operate direct mail, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising. If you exercise your right of objection, we will stop the processing of the relevant data for advertising purposes.
Right to revoke a given consent
You have the right to revoke your consent to the processing of personal data at any time with future effect.
In the case of withdrawal, we will delete the data concerned immediately, as far as further processing can not be based on a legal basis for consentless processing. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.
If you would like to assert the above rights, then your contact in all these cases is our data protection officer, whose contact details you will find above.
Data protection officer
If you have any questions about the processing of your personal data, please do not hesitate to contact our data protection officer, who is also available in the case of applications, requests for information, or complaints. You can contact our data protection officer as follows:
Synaxon UK Ltd.
Data Protection Officer
via e-mail: firstname.lastname@example.org
Links to websites of other providers
We have no control over these providers’ compliance with applicable privacy policies. We therefore recommend that you also inform yourself about the respective privacy statements of online offers from other providers.
Changes to this data protection declaration
Status of this data protection declaration: June 2018